Bowie Coin Club - Information (Updated November 2, 2011)
Cash, Door Prizes, and Raffles at Meetings
The cash prize starts at $5.00 and if the members number is not drawn, then it builds up to $50 (increments of $5 each meeting) and stays at that level until someone wins. All member numbers are included in the cash prize drawing, however a member must be present to win.
When you arrive at a meeting, find your member numbered chip at the front table and it will be included in the drawings.
Door prizes are determined by market value and the Club budget.
The raffle includes silver dollars and consolation prizes. The number of prizes each month is determined by market value and the Club budget.
Monthly Auction
There is a limit of 45 lots per member. Sellers need to fill out a selling sheet from the table and give your lots to an officer of the club, preferably at the beginning or end of the meeting, since the break time is used for door prize drawings. Submitted lots at meetings will appear two months later on the bid sheet. Blank selling sheets are available at the meetings and on the Bowie Coin Club Website.
If you change your mind after you have placed a lot up for sale and wish to remove it from the bid sheet, this must be done at least 24 hours before the meeting that applies to your lots.
You will get paid for lots sold via US Mail after the meeting that applies to your lots. You will not get paid at the meeting. Contact the Treasurer of the club for any questions, or changes to your lots.
Charges for sold lots are 5 Percent of final price. If a lot is not sold (scratched) $1.25 is charged per lot.
Members are encouraged to double check their winning lots. Lots left on the table and not picked up are at risk of being lost.
Website
The Bowie Coin Club website is located at: www.bowiecoinclub.com. Information on events and meetings are posted on the main page. Additional information about location, membership and contact information are on the website. Also, we have a photo section that includes member photos and all the events the club is involved with. Member photos are voluntary and can be removed at any time.
Membership
Dues are $15.00 yearly. The Club year runs from January to December. Members joining after July 1st are charged 1/2 the annual fee.
Benefits include open bidding privileges at meetings, the annual dinner, door prizes & drawings. Refreshments are included at the meetings. There is a special end of year celebration consisting mainly of desserts (prizes are included).
To join the club you can attend a meeting or you can join via the Bowie Coin Club Website.
An annual membership contest runs concurrent with the membership year. The person bringing in the most members receives the next year's membership free. If a tie occurs the persons that tie each receive a free membership for the following year.
Email List
Benefits of being on the list include important notices and event information. Also, you will receive bid sheets in advance of the meetings and regular US mailings.
Your confidentiality is of primary concern to us, therefore your email address will not be given out to anyone or made public. Mass mail outs will be to the Group BCC List. You should only see bowiecoinclub@comcast.net (Bowie Coin Club) in "TO:" and "From: lines of messages sent to you. Of course individual messages and replies will contain your name in the "TO:" heading of the message.
Proxy Bids (Reserve Bids)
Proxy (reserve) bids are bids that have been phoned in, emailed, or sent via US Mail. What is the policy on returns ? Unless stated in the bid sheet as "No Returns" lots can be returned to the treasurer for refund, if they were inadequately described or damaged.
Coins are available for viewing at the meetings before the auction begins. If you bid on a coin, be certain as these are not refundable.
Proxy bids must be done in advance, meaning not less than 2 days prior to the meeting. Members placing reserve bids will be told that they will have to pay shipping, handling and insurance or make arrangements with the Treasurer to meet and make the exchange.
Confidentiality
Information about members such as telephone number, address and email address will not be given out to anyone. This information is for club use only and restricted to use by club officers.
Elections
Elections for club officers is every two years in September. The next election will be 2013.
Club Representation
Members are encouraged to bring in new members, and Club officers will only represent the club for purposes of recruiting or correspondence with present members.
Annual Dinner
Membership includes an annual dinner, usually in May. Guests are charged the price of a membership. Door prizes will be given out at the annual dinner. Members and guests are both eligible for door prizes.
Refreshments at Meetings
Coffee, sodas and cookies are included with your membership fee at each meeting, however, members bringing in additional items are always welcome. Due to a limited amount of food, refreshments should be limited to a small portion by each member and not a substitute for dinner, to allow everyone a chance to partake.
Board Meetings
The officers of the Club meet every three months to discuss club issues, ideas and events.
After the Board Meeting, the results are provided to the rest of the Club. Members may submit ideas and/or suggestions to be included on the agenda.
